Last update: 08/31/2009

Make a motor pool reservation

We now have an electronic rental car system that will allow you to reserve your vehicle online. If you are a first-time user, there are a few things you need to do one time to get set up in the system:

  1. You must use your HRMS number to make the reservation. This is your personal employee number.
  2. You must have authorization from your agency transportation officer to make reservations in this system. We can help you with this. Just call (360) 438-8570 during normal business hours.

Once established in the system, you can access the online reservation tool any time of the day or night to book your rental vehicle. Please note that you must make your vehicle reservation pick up time during the hours of operation listed below:

Hours of operation:

  • Fones Road: Monday through Friday, 6:30 a.m. - 5:30 p.m. - Directions
  • Capitol Campus: Monday through Friday, 7 a.m. – 4 p.m. - Directions

After you are set up in the system, you may wish to bookmark the reservation page

Reserve your car now at: https://fortress.wa.gov/ga/apps/Mpreservations/fareservationsportal/reservationlogin.aspx

Reservations can be made:

Vehicle types

Some vehicle types require more advance notice.

  • Mid-size sedans 
    Can be reserved up to 30 days in advance for daily or weekly use. Reserve at least one week in advance be sure of availability.
  • Hybrid vehicles
    The motor pool has a limited number of Toyota Prius hybrids.
  • Station wagons, passenger vans, and cargo vans
    Call our dispatch office for reservation and availability information.  
  • Accessible van or car
    We have two specialty vehicles: a van with a wheelchair lift (half-hour training required; schedule in advance) and a sedan with hand controls.
  • Sport utility vehicles
    We have a limited number for use.

Vehicle pickup and return


Picking up a vehicle

For vehicle pickup.

  • Have a valid driver's license
  • Show an agency vehicle authorization card

A fuel card is provided by the motor pool.

Returning a vehicle

  • Return with at least 3/4 tank of fuel. If not, a $10 charge will be assessed.
  • When possible, return vehicle inside the fenced area.
  • Return keys to dispatch and notify them of the parking space number.
  • After hours, use the night drop.

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