Purchasing biweekly bulletin - 05/01/08
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A Letter to Agencies
State Purchasing Professionals:
In General Administration’s efforts to maintain statewide accountability for procurement practices, we agreed to the concept of enterprise contracting. The Enterprise Contracting Team was formed to focus on high-dollar, complex and/or politically charged contracting opportunities.
The primary measure of success for enterprise contracting is whether state agencies are using the contracts to their fullest capacity. This measure requires us to identify potential off-contract expenditures and compare them against expenditures with state contractors. This helps us determine if state contracts are being maximized and identify areas where there might be room for improvement.
The raw data we review does not always produce a clear “yes” or “no” answer. In some cases it will be helpful for us to contact agencies’ purchasing managers to give us a better understanding of the data. By working together we can identify reasons for non-contractor expenditures, and at the same time determine ways we can better meet the needs of your agency.
As we increase accountability, we’ve been asked to share our data on the use of contractors with agency executives. This information may be shared with the Governor’s Management Accountability and Performance Team (GMAP) during quarterly meetings. It is critical for us to understand off-contract expenditures and articulate them in GMAP.
A lot of effort has gone into our enterprise contracting work. We want our contract suppliers to offer the best overall value to the state and we want to continue to create contracts that meet the needs of agencies. Thank you for your ongoing commitment to helping the Department of General Administration create and manage the best possible contracts.
Christine Warnock
State Purchasing Agent
Office of State Procurement
Department of General Administration
Posted 05/01/08 -- Return to top
New days and hours of operation for the Public Surplus Retail Store
Starting May 1, 2008, the public Surplus Programs Retail Store will be open as follows:
- Thursday, Noon to 3:00 p.m.
- Friday/Saturday, 9:00 a.m. to 3:00 p.m.
Warehouse hours for Priority & Priority+ organizations is now Monday - Friday, 8:00 a.m. to 4:30 p.m.
Posted 04/17/08 -- Return to top
CI issues year-end notice
In order to meet fiscal year-end delivery and invoicing requirements, Correctional Industries has identified the following order cut-off dates for delivery by June 30, 2008:
- Non-standard/convenience/90-day – April 1, 2008
- Standard/60-day – May 1, 2008
- Fast fulfillment/7-day – June 23, 2008
After these dates, Correctional Industries will review requests and accept orders based on the type of product and quantity. Call your account Executive or contact Customer Service at 1.800.628.4738.
Posted 04/03/08 -- Return to top
P-Card vs. Travel Card
Some customers have expressed confusion over the different credit cards available for travel and state business purposes.
In a nutshell, here is a description of the cards:
Purchasing card (P-card): The P-card is used to purchase goods and services. Rebates are paid directly to customers on a quarterly basis.
Corporate card (travel)
A “ghost” card (no plastic) is traditionally used to purchase airfare, but it
can be used for other travel services, such as hotels, rental cars, and travel
agents.
There are also corporate cards, which can be either in the department’s name or individual’s name, with either corporate liability or individual liability. An agency can choose which option works best for it.
One-Card
This card is used to purchase anything. If an agency chooses a one-card program,
all its cards have to be one-card. Rebates are paid directly to the agency on an
annual basis.
Posted 05/01/08 -- Return to top
Enterprise Contracting team moves ahead on new janitorial services contract
The
Enterprise Contracting team has been working on a new janitorial
services contract to replace Contract 01902, which will expire
June 6, 2008. Building on the success of 01902, development of
the new Contract 00508 is making good progress.
So far, the team has completed a sourcing team recruitment (first meeting March 17) and hosted a vendor forum (March 24). Contract language is being reviewed and updated.
Note to customers: There could be a short lapse in coverage between the expiration of 01902 and the effective date of 00508. Please contact pcajanitorial@ga.wa.gov should your work orders or janitorial contracting needs be impacted by the potential delay.
Posted 04/17/08 -- Return to top
Mattress contract to expire
Effective June 30, 2008, Contract # 10502 (mattresses) will expire; effective July 1, 2008, Contract #00708 will replace Contract #10502.
Posted 04/17/08 -- Return to top
Vendor and Contract Report Card
The following contracts are due to expire soon: the Office of State Procurement is in need of feedback from customers who have used any of these contracts. If you have used these contracts, please click on the feedback link and follow the instructions there to add your feedback. Contracts can be viewed online.
| Contract title | Contract # | Feedback due | Contract expires | Feedback link |
|---|---|---|---|---|
| Automatic External Defibrillators | 01904 | 5/19/08 | 6/14/08 |
|
| Batteries, vehicle & storage | 03602 | 5/5/08 | 6/6/08 |
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| Dental Supplies & Equipment | 09003 | 6/30/08 | 9/30/08 |
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| Flags, National and State | 07805 | 6/5/08 | 10/5/08 |
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| Genetic Testing Services | 02504 | 5/26/08 | 6/30/08 |
|
| Lap Specimen Testing Services | 07905 | 7/14/08 | 10/31/08 |
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| Medical Physicals | 06604 | 6/16/08 | 8/31/08 |
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| Pharmaceutical Services | 02206 | 5/26/08 | 6/30/08 |
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| Preferred hotel provider | 07404 | 5/31/08 | 12/31/08 |
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| Rainwear, Industrial Type | 05206 | 6/15/08 | 10/15/08 |
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| Signs, Illuminated Logo | 02006 | 5/9/08 | 6/9/08 |
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| Urinalysis Test System, Field Kits (MMCAP) | 08301 | 6/4/08 | 7/31/08 |
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Updated 05/01/08 -- Return to top
