Last review: 04/15/2008
Washington State Competitive Contracting Manual
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Competitive Contracting Manual
Full
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The Competitive Contract Manual outlines the competitive contracting process and provides agencies with guidance to:
- Familiarize managers, fiscal and contracting leads, and other staff with key communication points, data and decision requirements, and resources available to help agencies successfully navigate the process
- Enable agencies to develop their own internal policies, procedures, and guidelines around competitive contracting without expending significant resources in that effort
- Standardize the competitive contracting process to ensure smooth execution and deliver expected results
- Deliver best practices derived from agency experiences with competitive contracting
You can click on the items of the Tables of Contents to go to a specific section.
Note: To order a hard copy version of the manual please follow the link to the Department of Printing’s General Store. Follow the directions provided there and a hard copy version will be sent to you.
How is the manual organized?
The documents available for download are in Portal Document Format
unless otherwise notice.
Letter from Director Linda Villegas Bremer, Department of General Administration
Table of Contents
Preface
Glossary
Chapter 1: Identifying and Screening Possible Services
This chapter introduces the process for identifying, screening and prioritizing services for competitive contracting. The basic steps involved in this process include:
- Reviewing activities
- Breaking down activities into discrete services
- Prioritizing services for competitive contracting
Chapter 1 (390 KB)
Chapter 2: Definition of Business Requirements
This chapter outlines the process for developing the key documents required for a competitive contracting solicitation (see WAC 236-51-305). They are the Performance Work Statement and the Quality Assurance Plan.
Chapter 2 (670 KB)
Chapter 3: Cost of Government Services Guide
RCW 41.06.142 permits agencies to purchase services from the most cost effective and efficient. Key to this determination is making an accurate and fair comparison of the current costs to provide the service within the agency against the proposed costs of employee business units (EBUs) and / or with outside contractors. This chapter provides guidelines and schedules for calculating the cost of government services for competitive contracting evaluations.
Chapter 3 (640 KB)
Appendix A: Evaluation Model (112 KB)
Chapter 4: Risk Assessment
RCW 41.06.142 (e) states, “… The contracting agency must consider the consequences and potential mitigation of improper or failed performance by the contractor.” This chapter outlines how to evaluate and consider risk throughout the competitive contracting process.
Chapter 4 (570 KB)
Risk Assessment Template (73 KB
Chapter 5: Alternatives Phase
This chapter provides guidance for:
- Notifying potentially displaced employees of its intent to pursue competitive contracting;
- Responding to competitive contracting alternatives offered by potentially displaced employees prior to solicitation; and
- Instructing potentially displaced employees on how to prepare an alternative to competitive contracting.
Chapter 5 (460 KB)
Chapter 6: Solicitation & Award
This chapter provides guidance for conducting a competitive contracting solicitation and award.
Chapter 6 (243 KB)
Cost vs. Non Cost Evaluation Score Sheet (24 KB
Chapter 7: Contract Management & Monitoring
RCW 41.06.142 (d) requires the agency to establish a contract monitoring process to measure contract performance, costs, service delivery quality, and other contract standards as criteria for contracting with individuals, non-profit organizations, businesses, EBUs, and other entities for services customarily and historically provided by state employees. This chapter outlines to agencies how to meet this requirement.
Chapter 7 (340 KB)
Competitive Contracting Date Tool (20 KB
Chapter 8: Checklist/Agency Readiness
This chapter provides a useful checklist for agencies to use in planning competitive contracting solicitations.
Chapter 8 (220 KB)
Project Timeline (26 KB
Chapter 9: Transition Planning
Transition planning identifies and describes the steps for transiting to a new provider of a competitively contracted service including an EBU.
Chapter 9 (175 KB)
