Vehicle Requisition Instructions

Contract and Vendor Information

If you want to view current contract information (CCI) for all vehicles available on this contract, click on the "Contract No." After your review, exit the Word document and return to this form. If you want to view the equipment included in the base price for this vehicle, click on "contract required equipment" and back arrow to return to this form once your review is complete. Proceed to color and option Selections below.

Order Quantity Section

Enter the desired vehicle quantity for each color selected in the input box next to the color description. NOTE: All vehicles on a given requisition must have the same vehicle options. (If additional options are required on some but not all vehicles you may enter them in the comments block)

Vehicle Options Section

To select a vehicle option, click on the box next to the desired options. Quantity will be automatically selected based on the total quantity of color selection(s).  In turn, costs will be automatically tallied at the bottom of the option list, including sales tax. When completed, click on the "Continue" button to proceed with your order.  If needed for internal review, you may want to print the form prior to proceeding.

Ordering Agency  Section

Organization: Enter your organization's name and address Agency Number/Location: Political Subdivisions should enter the Intergovernmental Cooperative Purchasing Agreement Identification Number previously furnished to you. (If unknown, call (360) 902-7415.) Location code may be left blank if unknown. Requisition Number: Enter the internal requisition number assigned by your organization.

Ship Goods Section

Ship To: Enter the address where the vehicle is to be delivered (not a PO box.) If vehicle is to be picked up, enter the selling dealer's address or enter "Agency will pick up." Note: If same as ordering address, Click the check to use order agency info" box and the fields from the order agency section will be duplicated here. (You may change any of the fields after doing so.) Agency Number/Location: Enter the agency number/location code. (Political Subdivisions should enter the Intergovernmental Cooperative Purchasing Agreement Identification Number previously furnished to you.) Contact Person: Enter organization delivery contact person and phone number for the dealer to coordinate delivery. Receiving Hours/Days: Indicate the receiving hours and days that the delivery contact person is available to accept delivery of vehicles.

Mail Invoice To Section

Mail Invoice To: Enter the organization name/address where the dealer invoice should be sent. Note: If same as ordering address, click the "Check To Use Order Agency Info" and the fields from Ordering Agency will be duplicated here.  You may change any of the fields after doing so. Agency Number/Location: Enter the agency number/location code. (Political Subdivisions should enter the Intergovernmental Cooperative Purchasing Agreement Identification Number previously furnished to you.)

Submitter Section

Person Submitting Requisition: Identify the person authorizing this purchase, their title in your organization, phone number, E-mail address, and fax number.  A copy of the completed requisition will be automatically emailed to the submitter. Subsequently, a link to the state purchase order will be transmitted to this person. We are no longer faxing copies of Purchase Orders.

Title Information Section

Enter the organization name and street addresses for the title application (Legal and Registered owner) exactly as you want it to appear on the title. Note: DOL now requires a street address, NOT a Po Box, for the registered owner.

Comments Section

Organization Internal Purchase Order: Enter the organization Requisition/Purchase Order and/or vehicle numbers, if any, that you want referenced on the state purchase order. Other Comments: Enter any other comments you want to address to the State Procurement Officer and/or the dealer, such as special delivery requirements, assigning vehicle numbers, non contract options required and sales tax exempt statutory authority.

Accounting Information Section

If needed for internal processing in your organization, these fields can be completed.