Last update: 04/15/2008

Service Fees

New Lease Service Based Fee (for Offices & Warehouses)

All leasing and design services requested for new leases will be funded through a Service Based Fee, effective December 1, 2007. This is based on the square footage of the space requested, at either the current hourly rate of $83.25 or the commission rate of 2.5% of the gross lease rental excluding tenant improvement costs.

Laboratories and schools' fees are negotiated on a case-by-case basis, but not at rates less than fees charged for offices and warehouses.

The fee schedule is:

Size Service Based Fee
1 - 5,000 square feet Hourly
5,001 - 10,000 square feet Commission. At the discretion of the Real Estate Group Manager, an hourly fee may be charged in lieu of the commission rate
Over 10,000 square feet Commission at 2.5% of gross rent
Over 5 years Commission on leases over five years are charged at 1.25% gross rent for years 6 and beyond.

Projects that are charged on an hourly basis will be invoiced on a monthly basis. Commission based fees will be invoiced in three phases:

  1. Ten percent (10%) of the commission upon signing of the letter of interest/intent.
  2. Forty percent (40%) upon lease execution.
  3. Fifty percent (50%) when client agency moves into the leased facility. Lease (project) cancellation will be charged at the hourly rate, as a reimbursable service, making any adjustments for commissions paid to date.

New Lease Base Services include:

  • Site/facility search, evaluation of potential sites, preparation of letters of interest/intent and lease terms and conditions negotiation.
  • Preparation of lease documents and related correspondence.
  • Planning and design assistance, including development and review of exhibits, plans, and performance specifications, and oversight of new space build out.
  • Review, negotiate and approve construction costs. Construction management, including site inspections, ensuring compliance with lease terms and conditions, communications with Lessor, agency, contractors, and close-out of project.
  • A detailed New Lease Base Services Task List is included in our Forms and Publications.

Lease Renewal Service

For lease renewals, the Facilities and Services Allocation that agencies pay quarterly will continue funding leasing and design services. This allocation is based on the inventory of existing leases at biennial budget preparation.

Lease Renewal Base Services include:

  • Facility inspection, development of the deferred items list, and determination of upgrades required by RES's Leased Space Requirements (specifications).
  • Lease renewal negotiations and document preparation, including related correspondence.
  • Monitoring Lessor’s compliance for completion of the deferred items list and any upgrade requirements.
  • A detailed Lease Renewal Base Services Task List is included in our Forms and Publications.

Reimbursable Services

All services not covered under New Lease or Lease Renewal Services are reimbursable services and are invoiced monthly at the current rate of $83.25 per hour.

Reimbursable Services include, but are not limited to:

  • Alterations to existing leased space requested at renewal and during the lease term.
  • Request for assistance during the lease term (e.g., technical assistance, conflict resolution, lease modification, property management, and implementation of the withholding of rent clause).
  • Change Orders.
  • Acquisition and disposal of property; lease development projects; easements, appraisals, rights-of way, etc.
  • Legal counsel (Assistant Attorney General advice).

Delegations

Delegation of authority to negotiate and execute agreements to lease and/or rent offices, classrooms, and other spaces are charged a one-time fee of $250.00 for maintaining, overseeing, and updating the central registry’s database.

For further information, call (360) 902-7373, or send e-mail to RESCustomerSupport@ga.wa.gov.