Last update: 01/26/2012
Services & fees
Services - State Agencies & Co-op
The following services are available as part of the Purchasing Administrative Fee (PAF) & Co-op membership:
- Training and events
- WEBS
- Access to Master contracts*
- Access to the Western States Contracting Alliance (WSCA)
- Purchasing mailing list to receive email broadcast bulletins
*Some contracts not usable by Co-op members due to scope and language
Fees - State agencies
Purchasing Administrative Fee (PAF):
- Customers with less than $75M annual PAF contract usage = 1.5% of contract purchases (less PAF-exempt contract purchases) of the first fiscal year x 2
- Customers with greater than $75M annual PAF contract usage = 0.75% of contract purchases (less PAF-exempt contract purchases) of the first fiscal year x 2
- Payable biennially, monthly, quarterly or semiannually
Fees - Co-op membership
(Political subdivisions & non-profit organizations)
| Annual expenditures | Annual Membership Fee |
|---|---|
| $0 - $3 Million | $200.00 |
| $3 - 7.5 Million | $500.00 |
| $7.5 - 30 Million | $1,000.00 |
| $30 - 68 Million | $2,000.00 |
| $68 - 90 Million | $3,000.00 |
| $90 - 150 Million | $4,000.00 |
| Over $150 Million | $5,000.00 |
Fee ranges determined by audited information from the State Auditor or the Office of the Superintendent of Public Instruction. See Co-op page for details
Additional services
The following special services are available for fee as follows:
| Category | Fee | Service |
|---|---|---|
| Contract development that is not part of base agreements | TBA | OSP and the customer, on a case-by-case basis prior to commencing the work, will determine total charges for non-base level contracts. A percentage of value fee, or flat fee may be negotiated as an alternative, prior to commencing the work. |
| Purchase Authority | $90 | |
| Single Purchase Requisition – RFQ process (Purchase Order Value Between $0 and $43,900) |
$180 |
Under the direct buy provision, competition is not required but encouraged for purchases $3,100 or less. Items over $3,100 require competition using the request for quotation procedure. Evaluation is based on price and vendor/product performance. The purchase is usually a single item to a few line items. |
| Single Purchase Requisition – formal sealed bid process (Purchase Order Value Between $43,900 and $100,000). | $360 | Formal sealed bid process required. Probability of complex bid/product evaluation. May require pre-bid conference and consultation with agency and bidding community. Bids are evaluated on price, vendor/product performance, in-state reciprocity, Correctional Industries and recycled content preferences, along with any other preferences provided by law. Dollar value may create some posturing by bidders to precipitate protests. Costs associated with Attorney General referral or litigation will be the agency's responsibility. |
| Single Purchase Requisition – formal sealed bid process (Purchase Order Value Between $100,001 and $500,000) |
$720 |
Formal sealed bid process required. Usually requires purchasing manager review. May require complex specification development, weighted value bid evaluation with multiple award criteria. |
| Single Purchase Requisition – formal sealed bid process (Purchase Order Value Over $500,000) |
$1,080 |
Formal sealed bid process required. May require legal review or advice. May also require OSP executive management approval. |
| 1-Year Add-On Contract |
Charged at the rate of applicable Single Purchase Requisition process |
Review that request is within the scope of prior solicitation. |
| Purchase Order Add-On | $180 | A customer request to make a purchase from a 1 year add-on contract. The customer submits a requisition to OSP and OSP processes the purchase order. Anyone may use, not just the originating customer. |
| Cancellation of purchase requisition or purchase order | $90 | A cancellation fee will be charged if the procurement process has started, and the customer requests cancellation. This cancellation fee is in addition to any other fee(s) for work performed up to the point of cancellation. |
| Janitorial Contracts |
$410 per solicitation |
Set-up fee includes development of standard bid documents,
cost evaluation, and bid award. A contract administration fee
of $410 will be charged
for each solicitation. Additional OSP services included in this fee:
|
