Last update: 10/28/2011
Department of Enterprise Services Annual Training Conference & Trade Show - Booth & Sponsorship Details
Note: Tradeshow 2011 has already taken place. Tradeshow presentations are available for download.
Booths: For registered vendors, information packets will be emailed the week of October 13, 2011.
- Exhibitor Services Manual 2011 - To be made available approx. October 3, 2011
According to statute (RCW 42.56.070 (9)), we cannot supply a list of Tradeshow government attendees.
|
Programs |
Platinum |
Gold |
Silver |
Bronze |
Booth |
|---|---|---|---|---|---|
|
Cost |
$7,000 | $4,000 | $3,000 | $2,000 | $400 |
| # of 10' X 10' Booths | 5 | 4 | 3 | 2 | 1 |
| # of Lunches | 10 | 8 | 6 | 4 | 2 |
| Vendor Networking Lunch with state purchasing professionals | X | X | X | X | X |
| Company Ad in the Show Book | |||||
| Full color page inside cover | X | ||||
| 2 Full Page Color | X | ||||
| 1 Full Page Color | X | ||||
| 1 Half Page Color | X | ||||
| Company name mentioned in book | X | X | X | X | X |
| Sponsorship level sign at booth | X | X | X | X | |
| Company name on banner in registration area | X | X | X | X | |
| Sponsorship page printed in Show Book | X | X | X | X | |
| Name mentioned in marketing material | X | X | X | ||
| Premium location in exhibit hall | X | X | X | ||
| Exclusive Table Cover with Logo | X | ||||
| Show Parking Pass both days of the event | 10 | 5 | 4 | 3 | |
| Sponsor banner displayed in lunch/break area | X | X | X | X | |
| Video / presentation - This plays in the main ballroom throughout day 1 of the event | 30-second video package (content from sponsor) | PowerPoint slide |
Terms and Conditions:
Note: Booths are not carpeted.
Cost of booth (s) includes piping, draping, dividers, one 8-foot draped table, 2 chairs, one 500-watt duplex outlet, a 7" X 44" one-line exhibitor identification sign with the booth number in 2" letters, and a name badge for each company employee at the trade show.
Additional exhibitor information will be e-mailed to your contact noted in your registration. This information will be e-mailed the week of October 4, 2011 from GES Decorator offering information on additional services available including material handling, phone lines, etc.
You are also required to read and understand the Greater Tacoma Convention & Event Center Exhibitors Guidelines.
Advertising: Advertising spaces available in our show program at the following rates. The ads below are all in portrait layout. (Approximately 900 show books given to all attendees (customers and vendors)
| Ad Size | Portrait Layout | B & W Price | Color Price | ||||||
|---|---|---|---|---|---|---|---|---|---|
| Full Page 8 x 10.5 |
|
$300.00 | $600.00 | ||||||
| Half Page 8 x 5 |
|
$200.00 | $400.00 | ||||||
| Quarter Page 3.75 x 5 |
|
$150.00 | $300.00 | ||||||
- Please provide ad copy electronically as an email attachment.
- Our preference is Acrobat PDF (color or grayscale)
- Minimum 300 dpi (do not compress your art more than 300dpi).
- All fonts should be embedded or converted to lines.
- Other files types are .EPS and TIF (300 dpi), please tell us what software was used to create your file.
- Files should be compatible with Adobe 6.0 and should contain no security settings.
- Email your ad to: vla@ga.wa.gov
- We must have your ad no later than September 30, 2011 to be included in the show book
Setup/Breakdown Schedule:
| Exhibitor Setup | Tuesday, Oct. 25 Wednesday, Oct. 26 |
1:00 p.m. - 6:00 p.m. 7:00 a.m. - 10:00 a.m. |
| Tradeshow Hours | Wednesday, Oct. 26 | 12:00 p.m. - 4:00 p.m. |
| Exhibitor Breakdown | Wednesday, Oct. 26 | 4:00 p.m. - 5:00 p.m. |
Booth Giveaways: The following is a clarification on booth giveaways and door prizes
Giveaways in booths are permitted, but must be "de-minimis" in value.
No Door Prizes or Drawings
Lunch Menu:
- Smoked Turkey & Tillamook cheddar cheese
- Honey-glazed ham & Jarlsberg Swiss Cheese
- Chicken Caesar salad
- Spinach/mixed greens salad
Cancellations: Refunds for cancellations will be given if you cancel by close of business October 7, 2011. Cancellations received after that date will be responsible for booth/sponsorship fees.
Payment Information: Payment must be received in our office on or before October 10, 2011.
Several payment options are available on the online registration form for payment.
Call (360) 725-5700 with Visa, MasterCard or American Express information
Send check payable to Department of General Administration
Attn: Tradeshow Payment
PO BOX 41008
Olympia WA 98504-1008
Fax credit card information Attn: Tradeshow Payment at (360) 586-0021.
If you have questions, please contact us by email at OSPEvents@ga.wa.gov or by phone at (360) 902-7400.
